One of the most important functions undertaken by a Council's Mayor and Elected Members is attending Council meetings and participating in the decision-making process.
Decisions made at a formal Council meeting provide the direction and authority for the Council's ongoing operations. These decisions give direction to the CEO and are implemented by Council staff.
Meetings also allow the Mayor and Elected Members to decide the Council's policy direction and make decisions on other statutory matters.
Council is a corporate body and can only make decisions by resolution. This means a motion must to be put to a properly-convened meeting and can only be passed by a majority vote.
Decision making structures of Council
Decisions of the Council are made through various Council meetings, Committee meetings or by staff through delegated authority. Informed decision making is critical to ensure that decisions are made in the best interest of the wider community. Council's formal decision making structure is comprised of:
- General Council
- Development Assessment Panel
- Finance and Audit Committee
- Infrastructure & Strategy Committee
- Review & Selection Committee
Urban Planning Committee
Members of the public are encouraged to attend Council and Committee meetings. Meetings are only closed when topics of a confidential nature are being discussed, such as an individual's financial circumstances, a particular staff member or legal matters.
While meetings are open to the public, except for previously-approved deputations, it is not possible to join in the debate or speak to Elected Members during the meeting.
An agenda listing the issues and relevant reports for discussion at the meeting is made available to the public in advance so that everyone has the opportunity to be aware of matters before Council. Copies are available online several days before the meeting or hard copies can be viewed at the Council's Administration Centre.