Booking a Reserve
All Council reserves and parks are available for use by the public at no charge, under a non-exclusive use arrangement.
Depending on the nature of the event, a Special Event Permit may be required.
What are you looking for on this page?
- Guidelines for Special Event Permits
- Application fee
- Public Liability Insurance
- Special Event Permit Application Form
- Additional forms
- Submitting your application
- What happens after I have submitted my application?
- Mayor or Elected Member attendance
- Further information
The City of Marion encourages and utilises a Risk Management approach to its use of reserves/parks. One of the most important factors when considering a request to undertake an activity on our reserves/parks is whether the land is 'fit for purpose' for the proposed activity.
All event organisers have a legal responsibility to ensure the health, safety and welfare of the participants attending the event and also any employee, volunteer, helper or contractor involved in supporting the event.
The City of Marion requires the completion of a Special Event Permit Application Form where any of the following apply (this list is not exhaustive):
- Approximately 30+ people are expected to attend (however this may vary depending upon the activity type/level of risk and reserve requested, etc.).
- The event is a wedding.
- Alcohol is going to be supplied or sold.
- A structure of any kind (e.g. marquee, tent, shelter, staging, etc.) will be erected.
- Food being supplied or sold.
- Stalls selling any goods and chattel.
- Amusement rides/third party entertainment will be present.
- Where the activities may be of a ‘high risk’ nature.
If you are unsure if your event will require a Special Event Permit, please contact Council on 8375 6600 for clarification.
Event organisers are encouraged to use the 'Event Checklist' to undertake their own process for their event. These documents are developed by Safework SA and can be found on the Safework SA website.
Please note: Council may allow the erection of structures such as tents and marquees on reserves. However as many reserves have underground infrastructure, including irrigation systems, Council will need to advise exactly where on specific reserves such items can be erected. Please outline your requirements on the Special Event Permit Application Form.
There is a $10.00 application fee for all events. This fee must be paid to Council when submitting the application and is a condition of a permit being approved and issued.
Payment can be made via one of the following methods:
- Credit card payment over the phone: Please call the Customer Service Centre on 8375 6600 during business hours and advise the date and location of the event.
- In person: Payment can be made in person during business hours at the Administration Centre at 245 Sturt Road, Sturt.
The activity and size of the event may require the event organiser to provide a copy of all appropriate insurances as required by either the General Conditions or Special Conditions of the permit.
A copy of the Certificate of Currency for a minimum of $10 million for the event is required for:
Organisations such as companies, incorporated bodies, businesses and schools.*
A copy of the certificate must be supplied and returned to Council with the application.
*Note: All third party organisations e.g. caterers, entertainers, amusement providers and suppliers must also supply evidence of their own Public Liability Insurance Certificate of Currency at a minimum of $10 million cover.
To apply for a Special Event Permit please complete the below form:
- Special Event Permit - Application Form (for events held on Council land)(379 kb)
- Please read the Special Event Permit - General Conditions(161 kb)
Additional forms may be required to be completed to support your application, please refer to the Special Event Permit Application Form for details. Additional forms are available for download below:
- Temporary Food Business Notification Form Events(100 kb)
- Temporary Signs and Banners Application(60 kb)
- Permit Access Over Community Land(919 kb)
- Risk Assessment for events held on council land(360 kb)
- Temporary Road Closure and Traffic Management - Application Form - External(258 kb)
Completed application forms and supporting documentation are to be submitted to the City of Marion with a minimum of 14 days' notice for small events/activities or a minimum of 2 months' notice for medium to large events/activities.
Please note: The completion of a permit and evidence of public liability insurance does not provide exclusive access to a reserve. Event organisers/permit holders must allow other users to access and use the reserve and its facilities.
Documentation can be submitted via one of the following methods:
- Post: PO Box 21, Oaklands Park SA 5046
- In person: 245 Sturt Road, Sturt SA 5047
- Fax: 8375 6699
- Email: email@example.com
Please note: There is a $10 Application Fee for all events. Please see the application fee section for more details.
Once council has received a completed Special Event Permit Application Form and supporting documentation relating to your upcoming event, we will undertake the following:
- Review whether there are any existing events scheduled for that reserve.
- Review the permit to determine whether the activity is suited to both the reserve as well as the intent of community land.
- May seek further information or a risk assessment/safety plan or other documentation.
If your community event has an opening or presentation ceremony and would like the Mayor (or a delegated proxy) to officiate, you will need to contact the Mayor's Assistant on 8375 6600 or by email firstname.lastname@example.org who will assist you with this request.
For further information please contact:
City of Marion
Monday to Friday 8:30am - 5:00pm
Phone: 8375 6600
Fax: 8375 6699
Post: PO Box 21, Oaklands Park SA 5046
In person: 245 Sturt Road, Sturt SA 5047